The Virginia Department for Aging and Rehabilitative Services

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Meeting Minutes

Virginia Brain Injury Council

April 27, 2007
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Virginia Brain Injury Council Meeting
Meeting Minutes DRAFT
April 27, 2007

Members Present:
Theresa Ashberry Family member
Nancy Bullock, RN Virginia Department of Health
Helen Butler, RN (Secretary) Brain Injury Services of Southwest Virginia
Jeanette DuVal Virginia Department Mental Health, Mental Retardation, and Substance Abuse Services
Patricia Goodall Virginia Department of Rehabilitative Services
Anne McDonnell (Chair) Brain Injury Association of Virginia
Page Melton Family member
Carole Norton, Ph.D Professional
Susan Rudolph, RN (Vice Chair) The Arc of Greater Prince William
Micah Sherman Survivor
Gerald Showalter, Psy.D. Woodrow Wilson Rehabilitation Center
Julie Triplett Virginia Office of Protection and Advocacy
Nadia Webb, Psy. D. Professional
Kellie Williams Professional
Jason Young Virginia Alliance of Brain Injury Service Providers

Members Absent:
Marianna Abashian Brain Injury Association of America
Paul Aravich, Ph.D. Eastern Virginia Medical School
Scott Bender, Ph.D. University of Virginia Health System
Gary Chiaverotti Family member
Tia Campbell, RN, BSN, NCSN Virginia Department of Education
Katherine Lawson Virginia Board for People with Disabilities
Russell Payne Virginia Department of Mental Health, Mental Retardation, and Substance Abuse Services
Michelle Nichols McGuire Veterans Administration Medical Center
Paul Sharp, RN, NREMT-P Virginia Department of Health

Board Staff:
Kristie Chamberlain Virginia Department of Rehabilitative Services

Meeting Guests:
Jennifer Clarke Brain Injury Association of Virginia
Ann Deaton, Ph.D. Consultant
Tara Greene Brain Injury Association of Virginia
Judith Johnson Brain Injury Association of Virginia
Eric Messick Joint Legislative Audit and Review Commission
Jamie Bitz Joint Legislative Audit and Review Commission
Commissioner James Rothrock Virginia Department of Rehabilitative Services


The Virginia Brain Injury Council meeting was called to order at 1:05 p.m. by the Council Chair, Anne McDonnell, MPA, OTR/L. Anne announced that new Council members had attended a Council orientation session immediately preceding the regular quarterly meeting.


There was no public comment during the scheduled public comment period.

Opening Remarks from James Rothrock, DRS Commissioner:

Commissioner James Rothrock addressed Council members. The following is a summary of his comments and announcements:

1) Commissioner Rothrock commended community brain injury service providers who have worked collaboratively with DRS for developing a network of services that continues to expand upon the “footprint” envisioned a few years ago. While attending the national meeting of the Council of the State Administrators of Vocational Rehabilitation (CSAVR), Commissioner Rothrock observed that Virginia is a leader among states in the area of brain injury services and commented that Council members should recognize the accomplishments and progress that has been made due to their hard work.
2) The Commissioner commended the funding allocation plan put forth by Jason Young on behalf of the Virginia Alliance of Brain Injury Service Providers. This plan was a “carefully thought out and solid” proposal for allocation of the $200,000 approved by the General Assembly for existing programs, effective July 1, 2007.
3) The Commissioner noted the rise in veterans with brain injury as reported in the news and that, unfortunately, the Virginia Department of Veterans Services is not encountering them as yet. The veterans appear to continue to be treated only through the federal medical and rehabilitation systems. Anne reported there are 12,274 veterans with TBI nationwide as of March 2007, per the Brain Injury Association of America.
4) The Commissioner encouraged Council members to learn more about state agencies in order to advance the brain injury services agenda for the benefit of survivors. He suggested the Council create a forum for increasing the knowledge base of Council members in regard to services offered through other state agencies and community partners.


Approval of Minutes
Nancy Bullock made a motion to approve the meeting minutes of January 26, 2007; Micah Sherman seconded. The motion passed unanimously.

Approval of Agenda
Susan Rudolph made a motion to approve the meeting agenda of April 27, 2007; Page Melton seconded. The motion passed unanimously.

Annual Council Business Calendar

Helen Butler motioned that a proposed list of “standing” agenda items for quarterly Council meetings be approved, with the addition of standing committee reports; Susan Rudolph seconded. The motion passed unanimously.

Alliance of Brain Injury Service Providers

Jason Young, Chair, reported on the history of the Alliance of Brain Injury Service Providers. He also discussed the Alliance’s proposal for dissemination of $200,000 in new funding allocated by the General Assembly, effective July 1, 2007. The funds are for distribution to existing programs within the current brain injury services infrastructure. The Alliance had organized and implemented an education plan for Virginia legislators regarding the erosion of funding caused by level funding over several years. Alliance members proposed a three tier plan for distributing the funds. The distribution plan is based upon how long programs have been in existence, as well as how much state funding programs currently receive: programs that received state general funds prior to 2004 are proposed to receive 10%; programs funded as of 2004 will receive 6.5%; and programs funded in 2006 will receive 1%.

Council Chair Anne McDonnell stated that she had appointed a committee to study funding recommendations to be presented to Commissioner Rothrock, per recent budget amendment language passed July 1, 2006. Anne requested feedback from Council members, particularly the committee members, on the VABISP proposal. Feedback appeared to be unanimously positive. Susan Rudolph made a motion that Council endorse the VABISP funding proposal as presented, with an amendment to correct a typographical error (from 6% to 6.5%); Nadia Webb seconded. The motion passed unanimously.

Council Disclosure and Ethics Statements

Kristie Chamberlain, Council Staff, announced that the Department of Rehabilitative Services was requesting all Council members to disclose financial information which may unduly influence Council member’s representation of constituents. Members will be asked to fill out a financial disclosure form annually to fill out the forms.

The Freedom of Information Act (FOIA) was reviewed briefly for new members and a quick refresher provided for other members. Information on FOIA for DRS information is available on its website at Elizabeth Smith ( of DRS is the contact for any FOIA requests involving the Council.

All DRS Boards and Councils are required to take part in both the financial disclosure statement as well as the conflict of interest/ethics training. Therefore, voting members were asked to complete an independent study packet (a PowerPoint presentation on-line) covering conflict of interest and ethics issues. Once completed, voting members are asked to sign a written sta